Description

Posting Details

Posting Number

S14961P

Working Title

Fiscal Affairs Professional

Department

VPI-Service Learning

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

8 -5 pm M-F

Advertised Salary

Commensurate with experience

Posting Date

04/03/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

05/11/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Business Services Pro II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary

The Fiscal Affairs Professional serves as the primary financial and administrative lead for the Office of Service-Learning ( OSL ). Reporting to the Director, this role manages all fiscal, payroll, and administrative operations while providing strategic budget development and forecasting. The individual in this position is responsible for implementing financial procedures, overseeing human resources support, managing external grant funds, and coordinating facilities. The Fiscal Affairs Professional collaborates closely with both the Office of Instruction and Public Service and Outreach as the OSL is a jointly supported unit. This role requires a high degree of autonomy and independent judgment, serving as a resource for all OSL faculty and staff.

Knowledge, Skills, Abilities and/or Competencies

• Excellent verbal and written communication skills
• Knowledge of UGA's financial, budgeting and payroll practices, policies and procedures
• Knowledge of Foundation, Sponsored Project Administration, and UGA Human Resources policies and procedures preferred
• Experience with UGA Financial and HR Systems
• Ability to interpret complex data, process information and report critical fiscal matters to Director
• Ability to work independently and manage multiple projects simultaneously with high attention to detail
• Ability to maintain the confidentiality of sensitive information
• Strong understanding of accounting practices
• Consistency in attendance and punctuality, as they are essential to the successful performance of this position
• Proven responsiveness to urgent requests and the ability to meet strict deadlines

Physical Demands

• Normal working conditions for an office environment including extended periods of time sitting or standing at computer
• Moving around the University of Georgia campus to attend in-person meetings.
• Lifting and carrying office supplies

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

Yes

Is having a P-Card an essential function of this position?

Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Financial Management:

• Collaborate with the Director to create, project, and track annual fiscal year budgets.
• Oversee the annual Budget Planning and Salary Setting process.
• Manage all financial operations, reporting, account reconciliations, and a variety of fund sources for the office.
• Process travel reimbursement, payment requests, and other University business transactions in accordance with University policies and deadlines.
• Serve as the Departmental Purchasing Card (PCard) holder and manage related transactions.
• Ensure compliance with all UGA policies, procedures, and fiscal year deadlines.
• Develop, document, and oversee internal procedures for funding requests, purchasing, and travel requests to ensure consistent, compliant processing.
• Coordinate with the Director and CBOs in the Office of Instruction and Public Service and Outreach regarding fiscal deadlines, unit requests, and training.
• Maintain all documentation for audit purposes according to UGA's records retention schedule.

Percentage of time

60

Duties/Responsibilities

Administrative and Operational Functions

• Stay current on UGA policies and procedures to ensure office-wide compliance.
• Serve as the departmental financial representative, donor relations coordinator, telephone representative, and front-line point of contact for the office.
• Manage office email account, listservs, and meeting room calendars.
• Oversee office supplies and resources to ensure consistency of daily operations.
• Coordinate events and meetings hosted by the office, managing all logistics.
• Track donations and provide administrative support for donor stewardship.
• Develop and refine office policies and procedures to improve administrative efficiency.
• Serve as the facilities manager, coordinating office space and maintenance needs.
• Maintain digital and paper archives in accordance with UGA's records retention schedule.

Percentage of time

20

Duties/Responsibilities

Human Resource Management

• Serve as the departmental HR representative.
• Coordinate HR processes, including but not limited to position management, hiring, timecard accuracy, payroll approval, and employee onboarding and exiting.
• Keep the Director updated on UGA HR news and changes to policies and processes.
• Train staff and student workers on relevant policies and ensure office-wide compliance with annual training requirements.

Percentage of time

10

Duties/Responsibilities

Grant Financial Management

• Coordinate with Sponsored Projects Administration ( SPA ) to support the pre-award activities and oversee the financial management and ongoing monitoring of grants.
• Manage fiscal reporting requirements as mandated by external funding agencies.
• Support budget development for grant submissions in collaboration with SPA and project investigators.

Percentage of time

5

Duties/Responsibilities

Other

• Assist the Director in preparing annual reports and developing strategic planning and program documentation.
• Serve on university committees and represent the office as needed.
• Support special events, one-time initiatives, and other duties as assigned.

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Shannon Brooks

Recruitment Contact Email

shannon.brooks@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents